Hire and pay your South African staff legally and effortlessly

Recruitments Legends is your South African specialist in-country.

• We can hire and pay your employees here in South Africa.
• We pay your employees.
• We onboard employees.
• We create custom employment contracts by combining company policies with South African law.
• We can assist you with terminations or refer to specialists in labour law.
• They offer advice on retirement plans and medical schemes
• We offer detailed salary reports
• We provide advice to clients regarding the notice periods, termination rules, as well as severance payment.

We empower hundreds of South African companies to legal hire, onboard, manage, and pay remote workers and contractors.

We can help you reach new markets faster than ever.

Staffing

Employing staff means that your business is growing. It also means you are providing employment for others as well. While hiring staff is important, it can also have tax implications. It is your responsibility to deduct pay from the salary of staff members. You must register for:

You will be paid as you earn pay (PAYE), and you must sign a Monthly Employer Declaration EMP201.

Through our EOR service, we help South African companies to hire and manage staff. The staff members are then added to our platform. We handle all taxes, salary and statutory payments. Our staff can be hired or you can use our HR department to add them into our EOR service. These people can work anywhere in South Africa.

We help South African companies to create their own legal entities. This will enable them to comply with all laws. After the entities have been registered, your staff can be moved into your company.

We can also offer a tailored EOR package to suit your needs in South Africa. We have the expertise and resources to meet all your business needs.

How to pay remote workers South Africa

Remote’s guide to remote worker hiring in South Africa covers the basics of South African employment. However, remote workers can be difficult to pay. This guide will help you to understand South Africa’s payment policy for employees. First, let’s talk about how we pay remote workers in South Africa.

1. It is important to determine whether workers are employees or contractors.
2. Collect the necessary information from workers, including identification from the government.
3. You can open a partnership or legal entity with an employer in South Africa.
4. Learn about South Africa’s laws relating to taxation, payroll, benefits and time off.
5. Register with SARS unless you are working for an employer of record.
6. Register your employees with SARS
7. Plan for competitive benefits and compensation.
8. Establish appropriate payroll deductions.
9. Sign an employment agreement that is compliant with the candidate.

What are the best ways to pay remote workers in South Africa

Employer of Record (or EOR) allows us to hire and pay workers in South Africa. We don’t need to open an entity. Employer of Record is a South African legal entity. This means that we can take on the legal risks and responsibilities normally entrusted to you. We handle all aspects of payroll processing, benefits management and taxes so that you don’t need to worry about finding the right providers.

South Africa can also offer contractors to employees. This option is not for everyone. Your company could face penalties and fines if you mistakenly classify an employee or contractor.

Processing Payroll

We help you access new markets by reducing and eliminating compliance and administration problems. We handle international payroll and deduct or pay taxes and statutory payments on your behalf. The Employer of Record (EOR), will be a registered entity that manages a South African compliant payroll. We can advise you about laws regarding worker protections, termination rules, notice periods, and severance payments. Our role is to act as the host-country interface between your employees, local authorities and our clients. It also takes away a lot of paperwork that has been piling up on your desk.

Recruitment & Legal Compliance

We are your South African In Country Specialist (EOR) or Employer of Record in South Africa. Businesses based in the USA, Canada, Europe, New Zealand, Australia or Ireland can be compliant with South African legislation and tax laws. You can either have us employ your staff in South Africa or use our Employer of Record service (EOR). This will ensure that you are compliant with South African Legislation and Tax Laws. These staff members are able to work remotely, from an office or anywhere else in South Africa.

South Africa: Hiring Permanent and Contract Staff

Permanent recruitment is a way to hire highly qualified, talented people who are ready to learn and grow with your company. Permanent employees are full-time and receive all the company’s benefits.

The contract recruitment option focuses on recruiting employees for a short-term contract that is linked to short-term assignments. After the assignment is completed, the employees move on to the next project. Employer of Record SA can offer both, depending on your requirements.

To identify the most qualified candidates, CVs are reviewed against core competencies for the job.

All applicants are thoroughly vetted and tested by highly qualified staff.

The Benefits of Hiring Through an EOR in South Africa

When hiring staff in South Africa, compliance regulations can be daunting. Partnering with an EOR simplifies the process by:

• Ensuring compliance with South African labour laws, tax requirements, and employment standards.
• Handling administrative tasks like payroll processing, benefits management, and statutory deductions.
• Offering flexibility to scale your workforce up or down as your business needs evolve.
• Mitigating risks associated with misclassification of employees vs contractors.

Key Considerations When Hiring Employees in South Africa

Hiring employees involves more than just finding the right talent. Key considerations include:

• Labour Laws: Understanding mandatory leave, notice periods, and severance payments.
• Tax Compliance: Registering with SARS and handling PAYE, UIF, and other statutory deductions.
• Competitive Benefits: Offering market-aligned medical schemes, retirement plans, and more.
• Custom Employment Contracts: Drafting contracts that align with South African law while reflecting your company’s policies.

Advantages of Hiring International Employees in South Africa

South Africa’s skilled and diverse talent pool makes it an excellent location for hiring international employees. Key advantages include:

• Cost Efficiency: Competitive wages compared to global markets without compromising on quality.
• Time Zone Alignment: Ideal for businesses in Europe, Africa, and parts of Asia.
• Language Proficiency: A high level of English proficiency, along with other widely spoken languages, aids global collaboration.

Permanent vs Contract Hiring in South Africa

Choosing between permanent and contract staff depends on your business needs:

• Permanent Staff: Suitable for long-term projects and roles requiring stability. Includes full benefits like medical aid and retirement plans.
• Contract Staff: Ideal for short-term projects or seasonal work. Provides flexibility while maintaining compliance with labour laws.

Unlocking Growth by Hiring in South Africa

Hiring in South Africa can provide your business with access to:

• A growing market of skilled professionals in tech, finance, customer service, and more.
• Favourable tax incentives and government support for foreign investment.
• A cost-effective location for scaling your operations.

Conclusion

Hiring staff in SA presents incredible opportunities for businesses looking to expand or tap into a skilled and diverse talent pool. However, managing the local labour laws, tax compliance, and payroll requirements can be challenging without the right expertise.

With our tailored Employer of Record services, you can focus on growing your business while we handle the administrative and compliance complexities.

Whether you're hiring locally or internationally, Employer of Record SA is here to ensure a seamless and compliant experience. Contact us today to learn how we can help your business thrive in South Africa.